Effective date: March 1, 2026
These Terms of Service ("Terms") govern your use of DrillWeaver's software, website, and cloud services (collectively, the "Service"), provided by DrillWeaver ("we," "us," or "our"). By creating an account, downloading the application, or using any part of the Service, you agree to be bound by these Terms. If you are accepting on behalf of a school or organization, you represent that you have authority to bind that entity to these Terms.
The Service is intended for use by educational institutions, marching band programs, and their adult staff members. You must be at least 18 years old and have authority to enter into a binding agreement on behalf of your school or organization to create an account. DrillWeaver accounts are not for individual student use.
To access the Service, you must register an account for your school, providing accurate and complete information. You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. Notify us immediately at support@drillweaver.com if you suspect unauthorized access.
Each school account is identified by a unique school code. You may not share your school code or account credentials with individuals outside your authorized staff, and you may not transfer your account to another institution without our written consent.
Subject to your compliance with these Terms and payment of applicable fees, DrillWeaver grants you a limited, non-exclusive, non-transferable, revocable license to:
This license is granted solely for your internal, non-commercial educational use. You may not sublicense, resell, redistribute, or otherwise make the Service available to any third party.
DrillWeaver is offered under several plans, each with defined concurrent user (seat) limits and project limits. Your active plan determines how many staff members may be logged in simultaneously and how many drill projects your school may create.
Seat limits are enforced in real time. If all seats are occupied, additional users will be unable to log in until an existing session ends. You may upgrade your plan at any time; the price difference will be applied to a new payment.
Standard, Professional, and Director's Suite plans are purchased with a single one-time payment and do not auto-renew. Your license is permanent for the version you purchase. Future major version upgrades may require an additional purchase.
The Cloud Features Pass is an annual subscription billed at $250 per year. It provides access to AI formation generation, cloud sync, version history, the community browser, and real-time collaboration. Subscriptions auto-renew annually unless cancelled before the renewal date. You may cancel at any time; cloud features will remain active through the end of the current billing period.
New school accounts receive a free trial period of 14 days with full access to the Standard plan features. No payment information is required to start a trial. After the trial period expires, the application will enter a restricted mode until a plan is purchased.
All payments are processed by Stripe, Inc. By submitting payment information, you authorize DrillWeaver and Stripe to charge your payment method for the applicable fees. All fees are in U.S. dollars. We do not offer refunds except as required by applicable law or as described in Section 12 (Termination).
Cloud features (cloud sync, version history, AI formation generation, community, and collaboration) are available only to schools with an active Cloud Features Pass subscription. When cloud features are enabled, your drill project files are transmitted to and stored on our servers.
You retain ownership of all drill project files and content you create using the Service ("Your Content"). You grant DrillWeaver a limited license to store, process, and transmit Your Content solely as necessary to provide the Service to you. We do not claim ownership of your creative work.
Upon expiration or cancellation of your Cloud Features Pass, project files stored in the cloud will be retained for 30 days to allow you to export your data. After that period, cloud-stored files may be permanently deleted.
AI formation generation uses Anthropic's Claude API to interpret natural language formation commands and generate suggested member positions. Results are provided as suggestions only and are subject to your review before being applied to your drill.
You are solely responsible for reviewing AI-generated formation outputs for accuracy, safety, and suitability before use. DrillWeaver makes no representation that AI-generated formations will be optimal, collision-free, or appropriate for any particular performance context.
You agree not to use the Service to:
We reserve the right to suspend or terminate accounts that violate these restrictions without prior notice.
The DrillWeaver application, website, and all associated software, design, graphics, and documentation are owned by DrillWeaver and protected by copyright, trademark, and other intellectual property laws. Nothing in these Terms transfers any ownership rights in the Service to you.
The DrillWeaver name, logo, and product names are trademarks of DrillWeaver. You may not use our trademarks without prior written permission.
The DrillWeaver desktop application is designed to function offline for core drill design features. Cloud features require an active internet connection. We strive to maintain high availability for cloud services but do not guarantee uninterrupted access. Scheduled maintenance will be communicated in advance when possible.
DrillWeaver is not liable for any loss of data or productivity resulting from service outages, internet connectivity issues, or unavailability of third-party services (including AWS, Stripe, or Anthropic).
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND. TO THE FULLEST EXTENT PERMITTED BY LAW, DRILLWEAVER DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE ERROR-FREE, UNINTERRUPTED, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.
TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, DRILLWEAVER SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
OUR TOTAL LIABILITY TO YOU FOR ANY CLAIM ARISING FROM OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE 12 MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
You agree to indemnify, defend, and hold harmless DrillWeaver and its officers, employees, and agents from any claims, damages, liabilities, and expenses (including reasonable attorney's fees) arising from your use of the Service, violation of these Terms, or infringement of any third-party rights.
You may terminate your account at any time by contacting us at support@drillweaver.com. One-time plan licenses are non-refundable after purchase. Cloud Features Pass subscriptions cancelled mid-period will remain active through the end of the current billing period, after which no further charges will be made.
We reserve the right to suspend or terminate your account immediately and without notice if you violate these Terms, fail to pay applicable fees, or if we are required to do so by law. Upon termination, your right to use the Service ceases, and we will handle your data in accordance with our Privacy Policy.
These Terms are governed by and construed in accordance with the laws of the State of Ohio, without regard to its conflict of law principles. Any dispute arising under these Terms shall be subject to the exclusive jurisdiction of the state and federal courts located in Ohio.
You agree to attempt to resolve any dispute informally by contacting us first at legal@drillweaver.com before initiating any formal legal proceeding.
We may modify these Terms at any time. When we make material changes, we will update the effective date at the top of this page and notify you via email. Your continued use of the Service after the updated effective date constitutes acceptance of the revised Terms. If you do not agree to the revised Terms, you must stop using the Service.